Purchase Requests > [PO number] > Submit/Approve Note: A user with administrative rights can designate any person, regardless of access level, to be the approver of anyone else's POs. See "To approve a submitted PO" below, and Account > User > POs approved by for more information. A multi-level approval process can be set up by going to Account > Approval Processes. You can also designate a single approver or approval process for all POs associated with a particular project. See Account > Projects > Project-based Approvals for more information. To submit a PO for approval: 1. Check the PO for accuracy by clicking on the "POs" tab, then on the PO number, and then on the "PO" tab. 2. If you are satisfied with the accuracy of the PO, click on the "Submit/Approve" tab. If you need to make corrections to your PO, follow the procedure outlined in modifying a PO. (Note: If you wish to change the *appearance* of the PO, go to Options > PO Layout.) 3. Once you click on the Submit/Approve tab, you will see a "Submit for approval" form that will be emailed to your approver. Click on the "Submit" button. (Note: If you are the approver of your own POs, you will see the message, "You are the owner and approver of the PO. Click on the approve button to submit and approve the PO.") 4. You will be notified by email about the status of your submitted PO after your approver has approved or rejected it. You can also check on the status of a submitted PO by going to My Account > Dashboard > My Status. To approve a submitted PO: If you are the approver of someone else's POs, you will be notified by email when that person has submitted a PO for approval. In the email message: 1. Click on the hyperlinked URL. 2. Log in to OpenAir.com. 3. Review the submitted PO. 4. Select Approve or Reject from the drop-down menu in the upper left-hand corner of the form. (If you reject the PO, you can use the optional Text field to give the reasons for rejecting it.) 5. Click on the "Save" button. The submitter of the PO will be notified by email about the its status. Bulk approval of POs: If you have many POs you need to approve, it may be more convenient to approve them all at once. To approve multiple POs at once: 1. Go to the POs > Submitted sub-tab. You can filter the list so that it shows only those POs that you need to approve. 2. Click on the "Waiting for my approval" link found above the list. (Note: You will only need to do steps 3, 4, and 5 if the "check box" column is not displayed in the list.) 3. Now that you see only those POs that you need to approve, click on the "customize" link at the bottom of the list. 4. In the pop-up dialog box that appears, highlight "Run an action" and click on the "Add highlighted items >" button. 5. Click "OK." 6. In the list of POs, you will have a new column identified by a "check box" icon. Enable the check boxes for those POs you wish to approve. 7. Click on the double-arrow "run" icon. 8. In the pop-up dialog box that appears, click "OK" to approve the POs. 9. You will see the approval history report for the approved POs. 10. Click on the "Click Here" link to close the report. If you close the pop-up report using a different method, the submitted POs list will not be automatically refreshed. You will need to refresh the page yourself to see the changes you just made. How can I unapprove a previously-approved PO?