Purchase Requests > [purchase request number] > Submit/Approve Note: A user with administrative rights can designate any person, regardless of access level, to be the approver of anyone else's purchase requests. See "To approve a submitted purchase request" below, and Account > User > Purchase requests approved by for more information. A multi-level approval process can be set up by going to Account > Approval Processes. You can also designate a single approver or approval process for all purchase requests associated with a particular project. See Account > Projects > Project-based Approvals for more information. To submit a purchase request for approval: 1. Check the purchase request for accuracy by clicking on the "Purchase Requests" tab, then on the purchase request number, and then on the "Purchase Request" tab. 2. If you are satisfied with the accuracy of the purchase request, click on the "Submit/Approve" tab. If you need to make corrections to your purchase request, follow the procedure outlined in modifying a purchase request. (Note: If you wish to change the *appearance* of the purchase request, go to Options > Purchase Request Layout.) 3. Once you click on the Submit/Approve tab, you will see a "Submit for approval" form that will be emailed to your approver. Click on the "Submit" button. (Note: If you are the approver of your own purchase requests, you will see the message, "You are the owner and approver of the purchase request. Click on the approve button to submit and approve the purchase request.") 4. You will be notified by email about the status of your submitted purchase request after your approver has approved or rejected it. You can also check on the status of a submitted purchase request by going to My Account > Dashboard > My Status. To approve a submitted purchase request: If you are the approver of someone else's purchase requests, you will be notified by email when that person has submitted a purchase request for approval. In the email message: 1. Click on the hyperlinked URL. 2. Log in to OpenAir.com. 3. Review the submitted purchase request. 4. Select Approve or Reject from the drop-down menu in the upper left-hand corner of the form. (If you reject the purchase request, you can use the optional Text field to give the reasons for rejecting it.) 5. Click on the "Save" button. The submitter of the purchase request will be notified by email about the its status. Bulk approval of purchase requests: If you have many purchase requests you need to approve, it may be more convenient to approve them all at once. To approve multiple purchase requests at once: 1. Go to the Purchase requests > Submitted sub-tab. You can filter the list so that it shows only those purchase requests that you need to approve. 2. Click on the "Waiting for my approval" link found above the list. (Note: You will only need to do steps 3, 4, and 5 if the "check box" column is not displayed in the list.) 3. Now that you see only those purchase requests that you need to approve, click on the "customize" link at the bottom of the list. 4. In the pop-up dialog box that appears, highlight "Run an action" and click on the "Add highlighted items >" button. 5. Click "OK." 6. In the list of purchase requests, you will have a new column identified by a "check box" icon. Enable the check boxes for those purchase requests you wish to approve. 7. Click on the double-arrow "run" icon. 8. In the pop-up dialog box that appears, click "OK" to approve the purchase requests. 9. You will see the approval history report for the approved purchase requests. 10. Click on the "Click Here" link to close the report. If you close the pop-up report using a different method, the submitted purchase requests list will not be automatically refreshed. You will need to refresh the page yourself to see the changes you just made. How can I unapprove a previously-approved purchase request?