Payroll > About (Paychex) Openair.com provides the ability to generate a payroll file for import into the Paychex Preview's generic time clock interface program. To use the Paychex payroll integration feature, you need to select "Paychex" from the "Payroll integration" drop-down list box in the "Optional Features" section of the My Account > Company > Settings page. Payroll > Run payroll (Paychex) Note: Only *approved* timesheets can be used in running a payroll. To process your payroll: 1. In your OpenAir.com account, you need to create a custom field to store the Paychex employee numbers of your users. a. Go to the My Account > Company > Custom Fields page. b. Select "Text field" from the "Create..." drop-down list box. c. In the "New text custom field" dialog box, enter "paychex_emp_no" as the field name. d. Enter "Paychex employee number" as the description. e. Select "User" from the "Association" drop-down list box. f. Set the Max data length to "6." g. Click on "Save." 2. Make sure you add edit your user records so that those for which you are exporting payroll information have a Paychex employee number. 3. Go to Timesheets > Payroll > Run Payroll. 4. Select a "Period start" date and "Period end" date from which to export timesheet data. 5. Click on "Run." 6. If successful, OpenAir.com will generate a fixed width text file and will provide you with a "Click here" link to download the file so you can import it into Paychex. The default name of the download file generated will be "paychex.csv." 7. If you want to use D/E and Earn codes and have the payroll sub-totaled by time type you should create and populate the following two custom fields for time types: A drop-down field named "paychex_d_or_e" with a description of "Paychex D/E". The two values for the field should be "D" and "E" A two character text field named "paychex_de_code" with a description of "Paychex earn code"