Authorizations > [Authorization name] > Submit/Approve Note: A user with administrative rights can designate any person, regardless of access level, to be the approver of anyone else's expense authorizations. See "To approve a submitted authorization" below, and Account > User > Expense Reports/Authorizations approved by for more information. A multi-level approval process can be set up by going to Account > Approval Processes. You can also designate a single approver or approval process for all authorizations associated with a particular project. See Account > Projects > Project-based Approvals for more information. To submit an authorization for approval: 1. Click on the "Authorizations" tab, then on the name of the authorization. 2. If you are satisfied with the accuracy of the authorization, click on the "Submit/Approve" tab. If you need to make corrections to your authorization, follow the procedure outlined in modifying an authorization. 3. Once you click on the Submit/Approve tab, you will see a "Submit for approval" form that will be emailed to your authorization approver. Click on the "Submit" button. (Note: If you are the approver of your own authorizations, you will see the message, "You are the owner and approver of the authorization. Click on the approve button to submit and approve the authorization.") 4. You will be notified by email about the status of your submitted authorization after your approver has approved or rejected it. You can also check on the status of a submitted authorization by going to My Account > Dashboard > My Status. To approve a submitted authorization: If you are the approver of someone else's authorizations, you will be notified by email when that person has submitted an authorization for approval. In the email message: 1. Click on the hyperlinked URL. 2. Log in to OpenAir.com. 3. Review the submitted authorization. 4. Select Approve or Reject from the drop-down menu in the upper left-hand corner of the form. (If you reject the authorization, you can use the optional Text field to give the reasons for rejecting it.) 5. Click on the "Save" button. The submitter of the authorization will be notified by email about the authorization's status. Bulk approval of authorizations: If you have many authorizations you need to approve, it may be more convenient to approve them all at once. To approve multiple authorizations at once: 1. Go to the Authorizations > Submitted sub-tab. You can filter the list so that it shows only those authorizations that you need to approve. 2. Click on the "Waiting for my approval" link found above the list. (Note: You will only need to do steps 3, 4, and 5 if the "check box" column is not displayed in the list of authorizations) 3. Now that you see only those authorizations that you need to approve, click on the "customize" link at the bottom of the list. 4. In the pop-up dialog box that appears, highlight "Run an action" and click on the "Add highlighted items >" button. 5. Click "OK." 6. In the list of authorizations, you will have a new column identified by a "check box" icon. Enable the check boxes for those authorizations you wish to approve. 7. Click on the double-arrow "run" icon. 8. In the pop-up dialog box that appears, click "OK" to approve the authorizations. 9. You will see the approval history report for the approved authorizations. 10. Click on the "Click Here" link to close the report. If you close the pop-up report using a different method, the submitted authorizations list will not be automatically refreshed. You will need to refresh the page yourself to see the changes you just made.