You can automatically create receipts for expense items within an authorization when the associated user creates an envelope. Once an authorization has been approved, users who have the right to "book approved authorizations" (a privilege set in Account > Roles) can go to any approved authorizations to which they have access and enter the actual amounts they have spent on each item. For example, if plane tickets are bought for all employees by one user, that user can go into each authorization and enter the amount actually spent on each "airfare" item that the user purchased on behalf of the other employees. Once the "actual" price has been entered and saved, when the user actually associated with the authorization creates an envelope and selects that authorization, receipts will automatically be created for these "booked" items. These receipts are non-reimbursable by default, but can be edited like any other receipt. The user doing the booking can also change the status of the authorization to "booked." (This will simply flag the authorization as "booked" so that reports can be run on booked vs. non-booked authorizations.) To book authorization expense items: 1. Click on the "Authorizations" tab. 2. Click on the "Approved" tab. 3. Click on the name of the authorization that you want to book. 4. Click on the "Expense items" link, and edit the information accordingly. Enter the actual amount paid for each expense item. You may also want to add to the descriptions, if necessary. Note: You must enter an actual amount for an expense item if you want a receipt to be created automatically when the user creates an envelope with this authorization, even if the actual amount is the same as the amount originally estimated. Do not enter actual amounts if users will be creating their own receipts for these items. 5. Click on "Save." 6. (Optional) Click on the "Edit" link and enable the "Booked" check box on the "Edit authorization" dialog box. Click on "Save."