Expense report policies OpenAir administrators are enabled to create expense report rules or policies governing expenses. There are four types of rules available, two at the expense item level and two at the company settings level . On the expense item level, the administrator can: (a)require the user to enter notes on the receipt form if the receipt price or receipt total exceeds a particular amount. If the user selects an expense subject to this kind of rule, and if the expense exceeds the rule limit, the user will not be able to save the receipt without entering notes. To create a rule of this type, navigate to My Account > Account > Expenses > Expense items > [select expense item]. (b)require approval of the specific receipt, if the receipt price or total exceeds a particular amount. If the user selects an expense of this type, the approver will have a checkbox for any items exceeding the limit, and will be required to explicitly approve those items. The envelope approval history shows receipts that have been specifically approved. To create a rule of this type, navigate to My Account > Account > Expenses > Expense items > [select expense item]. On the company settings level, the administrator can: (c) provide a checkbox for the user to indicate that a paper receipt is missing for a particular expense. If this feature is enabled, a checkbox for "missing paper receipt" will appear on each receipt. Users who do not have a paper receipt can check this box on the electronic version of the receipt. The “missing paper receipt” field can be displayed both on expense reports and in receipt detail reports. To turn on this feature, the administrator navigates to My Account > Company > Settings > Expenses options.There is also an internal company switch to require notes if a receipt exceeds a specified amount and has a missing paper receipt. Please contact OpenAir support if you wish to enable the notes requirement for missing paper receipts. (d) specify a minimum amount required to submit an expense envelope. To enable this feature, the administrator navigates to My Account > Company > Settings > Expenses options. There is a related feature that allows line item rejection of receipts. This setting is also enabled in My Account > Company > Setting > Expenses options.