Projects > [Name of project] > Analysis
The Analysis link allows you to analyze your profitability on a per-project basis by drawing on the user loaded hourly costs, budgeted amount, and time, expense, and billing data entered in your OpenAir.com account. You can also create a snap shot of the analysis so you can later compare it against other scenarios.
To run a profitability analysis:
1. Click on the Projects tab.
2. Click on the project name in the list.
3. Click on the "Analysis" link. A "Financial Analysis for [name of project]" report will be displayed, showing the costs your company has incurred while working on the project, versus the amount billed to your client (based on invoiced time and expenses).
If you click on the "options" link above the Financial Analysis table, you can set a date range for the analysis. You can also limit the analysis to a single user in the "Report on..." drop-down list. You can enter a value for SG&A (selling, general, and administrative costs) as a percentage of your users’ loaded costs. Enter the percentage as a whole number (i.e. 25, not 0.25 for 25%). Note that these settings are in effect only for the project in question. You can choose to exclude expense items from the analysis. If you have enabled multi-currency functionality, you can select the currency in which you want the analysis to be run.
Specific Financial Analysis report fields:
(1) Incurred costs Incurred costs include time and expenses that have been entered for the project in question (open, submitted, approved or reimbursed). The value for SG&A will be calculated from value of the users’ time that has been entered into timesheets. SG&A is then added to the incurred costs.
Note: You will only see an entry for SG&A if you have specified a percentage for it in the "Analysis Options" dialog box for that project.
(2) Billings from invoices includes all time and expenses that a manager has marked as billable and has turned into a timebill. The revenue in billings has not necessarily been invoiced to or received from the client.
3) Profits summary compares expenses incurred vs. billable revenue, and incurred expenses vs. budgeted amount.
4) Budget summary compares the amounts budgeted for a project (set in the Projects tab > [project name] > Edit project dialog's "Budget amount" field) with incurred costs and billable revenue.
5) Recognition is only present if recognition transactions have been created for the project. It shows the amount of revenue that has been recognized for the project to date, as well as the remaining revenue that can be recognized based on the total billings for the project.
The snap shot dropdown menu enables you to create a snap shot of the current scenario for later retrieval or to view previously created snap shots. To create a snap shot select "Create a snap shot" from the dropdown menu and enter a name in the window that pops up. To view an existing snap shot, select the appropriate snap shot from the menu.
When viewing a snap shot, you can change the name of the snap shot or delete it by selecting "Edit this snap shot" from the dropdown menu and clicking the appropriate button on the window that pops up.
When viewing a snap shot, details about the snap shot appear at the bottom of the report.