Password security questions
Allow users to unlock their account and reset passwords by answering multiple security questions

Details ...


Enhancements to advanced filtering functionality
Select additional advanced filter values. Edit and view search criteria directly on the screen.

Enhancement to OpenAir Mobile for iPhone
Attach images from iPhone camera or photo library to expense reports or individual receipts

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Proxy confirmations
Prompt users to "confirm" timesheets for proxy submission and approvals

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Password security questions
When OpenAir users forget their password or incorrectly enter the wrong password multiple times, they may lock themselves out of the system. In these cases, users are prompted to contact their local administrator for assistance. With this release, users will now have the ability to unlock and/or reset their own passwords. By allowing users to answer security questions to unlock themselves or reset their password a significant administrative burden is reduced.

To enable this feature, please contact OpenAir Support.

Once the feature has been enabled, existing users will be prompted to select three security questions to answer upon the next login. Newly created users will also be prompted to answer the security questions upon initial login. OpenAir will provide a series of ten questions, allowing each user to select three questions to answer from the list.

To set the number of failed logins allowed before a user is locked, navigate to Administration > Global Settings > Account > Security. Under the "Failed logins to allow before locking user" dropdown, select the number of times allowed.

How to reset a forgotten password:

1. From the OpenAir login page, click on the "Reset password or unlock account" link.
2. Enter the unique identifiers Company ID, User ID, and Email address and click Submit.
3. In the "Security challenge" form, enter the correct answers to the security questions and Submit.
4. A temporary password will be emailed to your email address.
5. From the OpenAir login page, log in with the temporary password.
6. Once logged in, you will be prompted to reset your password.

1. Once you have entered an incorrect password multiple times and have locked your account, click on the "Unlock User" link.
2. Enter the unique identifiers Company ID, User ID, and Email address and click Submit.
3. In the "Security challenge" form, enter the correct answers to the security questions and Submit.
4. The account has been unlocked and a temporary password will be emailed to your email address.
5. From the OpenAir login page, log in with the temporary password.
6. Once logged in, you will be prompted to reset your password.

• Security questions may be updated at any time by navigating to Dashboard/Message Board > Password.
• Responses to security questions do not have to be case sensitive.
• All security question responses are encrypted.
• Three unique questions must be selected.
• If questions are incorrectly answered three times, the account administrator will be notified

1. From a list view, select "New filter" from the dropdown list box.
2. In the pop-up box, name the filter, select the list items you wish to filter on and the filter values in the dropdowns.
3. Click Save.

• In the Edit mode, users will have the ability to edit any of the search criteria or name of the filter and save. The filter itself can also be deleted in this mode.
• In the "View" mode, users will have the ability to see what the criteria is that they are searching on.
• In the "Hide" mode, users can quickly toggle between different saved filters.

• Open the iTunes App Store on your iPhone or in iTunes and search for OpenAir.
• Or, find a link to this iPhone app directly from within the OpenAir application (Administration > Global Settings > Account > Integration: Add-on services).

1. Tap the "Expenses" icon in the tab area at the bottom of the screen to enter expense information. Tap the "+" button to display a New Envelope.
2. Tap each entry line to enter New envelope information. Tap Save. The list of receipts for the new envelope displays.
3. Tap "Add Receipt" and an Edit Receipt screen displays. Tap each line to enter information.
4. To add an image, tap the attachment icon at the bottom right.
5. Choose to either "Take a Picture" or "Choose from Library".
6. Tap Save.

• A new dashboard link, "X Timesheets awaiting your confirmation", under the "Reminders" section will indicate to the user that there are timesheets waiting for their confirmation. Once clicked, users will be brought to the "Confirmed" tab in the Timesheets list view.
• A new tab for "Confirmed" is now available under the Timesheets tab. If there are timesheets waiting for confirmation because of a proxy submission or approval, those timesheets will be listed under the sub-links "Submitted waiting my confirmation" or "Approved waiting my confirmation". The "All" sub-link will list any timesheet that needs to be confirmed by a user. Timesheets that are bolded indicate timesheets that specifically need attention from that user.
• As part of the timesheet "Approval history", timesheets will have an additional status of [Confirmed], [Confirmation reject], or [Confirmation pending] to indicate that some confirmation action is needed or has been made.
• For auditing purposes, the Timesheets detail report now contains the report values "Submission confirmed by" and "Approval confirmed by" to indicate who actually confirmed the timesheet. Additionally, two additional filters for "Submission confirmation status" and "Approval confirmation status" have been added to filter results based on the confirmation status of timesheets. For example, managers can run the report and filter on "Confirmation Pending" to view all timesheets that have not yet been confirmed by anyone. To access the Timesheets detail report, navigate to Reports > Detail > Timesheets.

1. Users with the appropriate role privileges navigate to Timesheets > Confirmed.
2. Click on the sub-link "Submitted waiting my confirmation" or "Approved waiting my confirmation".
3. Select a timesheet to confirm and within the "Report" link, next to "Proxy Action Confirmation", select Confirm, Skip, or Reject. Or, click on the "Confirm" link and select the "Confirm" or "Reject" radio button and Save.
4. If "Reject" is selected, users must enter a reason as to why the timesheet was not confirmed.