Maximize the accuracy and visibility of your expense processes

What is NetSuite OpenAir Expense Management?

NetSuite OpenAir expense management automates and streamlines the entire expense management process, including reporting, submission, and approvals. Track expenses at the project level for accurate accounting and to eliminate questions about where expenses should be allocated or billed.

Online, Offline, or Mobile Expense Management

Track expenses and reimbursements online, anytime, anywhere. With OpenAir Mobile, teams and managers can stay connected even while on the road. Enter expenses on the go via a browser or with apps for iPhone or Android devices.

The results we’ve achieved with NetSuite OpenAir have been phenomenal. We’ve gained amazing control over costs, and that’s been huge in increasing our bottom-line profitability.

Joe Penrice
Director of Global Operations, Pennside Partners

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NetSuite OpenAir Expense Management Benefits

  • Bolster Productivity. Stay connected and maximize cash flow by immediately submitting expenses against projects from a web browser or mobile device.
  • Automate and Streamline Expenses. Tie expenses seamlessly to project accounting, eliminating questions and effort around expense allocation, customer billing, and managing foreign currency conversions.
  • Superior Visibility and Control. Track the progress of open, pending, and approved expenses, putting visibility and control into the hands of users.

NetSuite Expense Management Features

Expense reports are one of the most-used features of a professional services automation solution. OpenAir enables fast and convenient reporting.

Expense Setup

Create expense items in standard or custom report layouts. Set up customized approval processes and business rules to consolidate expenses into a single report, or handle items on a project-by-project basis. Set approval levels based on expense amounts. Add multiple expenses at once for fast and easy submission, or manually enter each receipt.

Expense Setup dashboard

Workflows and Reporting

Track expense reports throughout the project lifecycle. Create approval workflows that allow project managers, accounts payable staff, and others to approve reports. Set alerts and notifications and view expenses directly from the status portlet. View an auditable history of each report. Get notified when new expenses are entered against a project and are ready for approval.

Workflows and Reporting dashboard

Multicurrency Support

Work more efficiently with multicurrency support. Easily configure up-to-date currency exchange and VAT rates for international expenses to gain an accurate picture of project costs. Foreign currency is automatically converted using daily rates and tracked by expense item and receipt.

Multicurrency Support dashboard

Mobile Expense Entry

Using a mobile device, add expenses immediately after completing a job or task. Easily upload images of receipts directly into OpenAir. View expense entries, clone and move receipts, or create multiple expenses from preexisting expense reports. Manage approvals and easily act on tasks while out of the office.

Mobile Expense Entry dashboard

Challenges NetSuite Expense Management Solves

  • Manual Expense Tracking. Easily view project expenses directly from the dashboard status portlet, and enter and manage expense reports in the mobile or desktop application.
  • Fragmented Approvals Process. Approvals and notifications are automatically sent directly to relevant stakeholders so that expense reporting is fluid and timely.
  • Poor Forecasting and Reporting. Easily forecast and budget expenses against projects for more accurate insights into performance and profitability.

How Much Does NetSuite OpenAir Expense Management Cost?

Companies of every size have made the move to NetSuite OpenAir. Looking for a better way to run your projects but wondering about the cost?

Users subscribe to NetSuite OpenAir for an annual license fee. Your license is made up of two main components: core platform and number of users. There is also a one-time implementation fee for initial setup.

Expense management capabilities are included with the NetSuite OpenAir module.

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